Your Wedding Vendors And You

August 10th, 2017

The wedding vendors you choose to help you with your big day are going to make a huge difference to the success of the day overall. While they don’t have to be the most expensive vendor in your area for you to have an incredible time, you do need to make sure that they are trustworthy, punctual, and good at what they do. You also need to make sure that you get along well with them! Taking your time over finding these experts could potentially make or break your day.

Let’s take a look at some of the best things you can do to find your ideal vendors:

What’s Going To Make Your Unique Wedding Day Most Special?

You and your partner need to figure out which aspects of the wedding will be most important to you, and then decide how much you can spend on each vendor from there. What would you enjoy the most; beautiful flowers? Exceptional music? A stunning venue?

Make sure you discuss this and think about it carefully. Write down things that call out to you while you research and then compare lists with your partner. This should give you a good idea of what takes priority and what you should really put a focus on. You can then divide the budget in a way that you’re both happy with.

Look For A Diverse Portfolio

A diverse portfolio with a consistent level of quality should be the first thing you look for in any vendor. You certainly don’t want a one trick pony, and you want to make sure that this vendor can ‘wow’ you, whatever theme they are trying to achieve. If they can make you gasp with a theme in their portfolio that isn’t your usual style, imagine what they could do with your chosen theme! Always browse a portfolio thoroughly before making any final decisions.


Source: pixabay

What Do You Expect From Your Wedding Vendors?

Make sure you outline what you would expect from each wedding venue you hire. Maybe you want a Vittore Buzzi Photographer who will be able to cover your engagement shoot as well as your wedding shoot, or a vendor who offers special/flexible packages for weddings. Would you like your caterer to cover dietary concerns such as veggie/veganism?


By figuring out what you want in a vendor, you can weigh up your needs against what they actually provide for you. Write down each type of vendor you’ll be hiring and then what you want to get out of each one so you can be as happy as possible with your choices.

Get Referrals From Relatives and Friends

The best way to find a vendor that suits you is extensive research. The most popular way to start this research is to get referrals from relatives and friends. Speak to your friends who have experience planning weddings, especially those who tied the knot recently. Make notes on the ones who stand out to you the most. You could even ask a social media site like Facebook or Twitter – you might not know some of the people who answer you that well, but if a vendor suggestion crops up often enough, it could be a good sign.

You can also head to wedding expos, and search for real customer feedback online to find a list of vendors that could potentially suit you. Bear in mind that there’s no one vendor perfect for everyone – if you don’t have the same taste as the person giving you advice, then it might be best to take it lightly rather than as gospel.

Whatever you do, never use the exact same vendors that a friend did. Do this, and your wedding could feel like a rerun of the exact same day, and not your own special day!


 Source: pixabay

Call Them Up

Once you have a list of vendors you like, consider making a list of your top 10, or even your top 5. Call them up and see who you like the best. Make sure you pay attention to certain things, such as how quickly they respond, and how they present themselves. Make a note of first impressions so you can look back on them later. If somebody takes 10 calls to answer the phone and has a poor communication style in general, for example, it’s probably best to move on.

Keep the rest of the vendors you wrote down, just in case you need to continue the search.

Meet Up With Your Favorites

When you’ve spoke to a few vendors on the phone, arrange to meet with your favorites. Having a clear vision of what you want for your big day is crucial at this stage, so you can be sure that they align perfectly with what you want. You must discuss crucial things upon meeting, and don’t be afraid to explain exactly what you want. There must be no crossed wires! Make sure you see if they accept special requests and adjustments. Write down a list of questions for your meetings so you are sure you won’t forget anything. Having a special notebook you can use to compare your meetings will help you to make a final decision.

Make Sure You Can Build Up A Rapport

It’s important to choose a vendor that shares your passion for the event, and somebody you can build up a rapport with. Trust your gut and choose somebody who you feel ‘gets you’ for the best results. Having chemistry is so important. You may not see them again after the event, but getting along with them will reduce stress, rather than give you an even bigger headache.

Choose somebody you can communicate well with and who you trust to take care of any unforeseen issues on the big day. Nothing should feel ‘off’ with a vendor – if it does, this could be a sign that you need to keep looking.

Get Everything Included In Writing, Right Down To The Tiniest Details

When you think you’ve chosen your vendor, ask to have everything written down for you. Every last detail! This will allow you to truly understand what you have been quoted in the price, as well as safeguard you in case of a dispute, or in case the items aren’t available at the time due to something unforeseen.

Look out for any hidden costs, and ask for clarification if you don’t understand everything. Take a look at examples of unexpected expenses online so you get an idea of what you need to keep an eye out for.

Don’t Be Afraid To Haggle

Don’t be afraid to haggle or negotiate when speaking with vendors. You may be able to get a deal you’re much happier with. Using a vendor for multiple services can help you to save a fortune, such as both the music and lighting. If you’re purchasing a photo package and it comes with two photo shoots (one for the engagement and one for the wedding day), you could potentially use one for something else if you don’t need engagement pictures. How about when you’re announcing your first child?

You won’t know if you don’t ask, and manners will get you everywhere. Make sure you’re as polite as possible, and you’re much more likely to get a better package or deal.

By taking the time to get your ‘dream team’ of vendors in place, you’ll be able to relieve almost all of the stress that a wedding day can bring, and enjoy the limelight as a newlywed with your loved ones. Thanks for reading!

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